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Digitization has taken quantum leaps at all levels – individuals, organizations, and industry. As digital technology is embedding itself into every industry, every process and every niche and corner of people’s lives, these changes have undoubtedly improved their lives in many ways. It has fundamentally changed the way we work, travel or even communicate to achieve the goal of making lives much more complete and enjoyable.
In simple terms, digitisation is the process of converting information from non-digital to a digital format. There are various benefits of digital transformation of information - efficiency, resiliency and productivity are some of the traditionally relevant reasons. But more companies are doing it now to transform customer experiences, provide new services and enter new markets to create sustainable competitive advantages.
Intelics provides high-quality digitization services that help you convert your data to digital formats enabling you to get insights from anywhere.
Document Scanning and Digitisation Services
Pre-Scanning Signing off scanning instructions, Document Prepping - Removal of pins, staples, straightening of papers, page numbering, adding separators etc.
Scanning Scanning of records at a resolution best suited for desired output. Inhouse scanning software a production scanning engine used for document image capture which enables scanning of different types of documents in different properties without human intervention using powerful scripts.
Indexing & Image Tagging Indexing to quickly locate and access the data in a database. Images are labelled to make it more searchable through keywords.
Quality Check & Upload Monitor & evaluate the quality of the work performed to facilitate the realisation of benefits. Scanned images are then sent to server/cloud for storage and future retrieval.
Metadata Entry Metadata stores information related to scanned images. Accurate metadata is captured for images which becomes the base for all future search and transactions.
Business Benefits
High Scanning Capability Records as old as 100 years are scanned using specialised scanners.
Multi-Location Projects Capability to manage projects in multiple locations simultaneously
Real Time Project Tracking Technology based real time project tracking for improved project monitoring and productivity
Customised Solutions In-house software which can manage end to end workflow
Experienced Team Dedicated team with extensive expertise to manage all levels of project challenges
VALUE ADDITIONS FOR THE ENTERPRISE
Increased Productivity
It takes an employee an average of 12 minutes to find the paper document they are looking for. With a well-executed digitalisation and document imaging plan, this can be reduced to a few seconds or less. Document Digitisation allows the stake holders the ability to share, collaborate, exchange and access documents in seconds, reducing the turnaround time further increasing the efficiency of your business.
Time and Cost Efficiency
The cost of printing and paperwork can be exorbitant. It involves various sub costs like equipment management, paper records maintenance and cost of space. Document Digitisation Services from Intelics can help reduce the costs, helping you focus on core business areas.
Improved Document Access
Documents that have been converted can be easily accessed through the cloud or system using any device that has internet, anywhere or anytime.
Enhanced Security
A scanned document can be tracked. If needed, only a set of selected users can access the documents and workflows can be set up along with authorised groups for an individual, which enhances the security and maintains the confidentiality of the document.
Enhanced Information Preservation
Information stored in paper formats degrades every time it is handled manually. Document imaging ensures that your business's most important data is saved and preserved for the future.
Disaster Recovery
Disasters such as fire, flood, earthquakes or other destructive phenomenon can create a major disruption in business continuity. Intelics’s Document Digitisation Services offer you a safe repository of your critical business data. The data repository can also be shared on cloud or your local system, enabling you to recover precious documents with a simple click.
Space Saver
Eliminating paper storage can give you with more space, reduction in rent, reduced off-site document storage fees.
Environment Friendly
Document digitising process adds to your green credits and is an environment friendly initiative. It eliminates the needs of creating multiple backup copies and unnecessary printing, increasing the eco-friendly element of organisations.
THE INTELICS ADVANTAGE
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