Vital Records Management Services

Every business relies on data, and some of that data is so valuable that if they lose it then it can lead to a huge financial loss and more importantly, reputational loss. This data could be in documents related to mortgages, loans, legal or HNIs for Banking, Financial Services & Insurance companies; or medical records having stringent regulations for the Healthcare & Life Sciences industry. These documents need protection against fire, theft, and sabotage. It needs specialized infrastructure, and operational data and information management support. Managing such vital documents requires deep knowledge of the industry and extensive experience in understanding the possible repercussions.

Intelics team brings in extensive experience in managing such situations by creating custom solutions as per organization’s needs and helping protect the reputation.

4 environment features designed to protect your precious documents

• Temperature-controlled environment
• Humidity-controlled environment
• Dust-free environment
• Anti-static flooring

5 safety features to ensure your documents are safe

• Siporex (High Thermal Insulation) construction
• FM200 Fire Suppression System
• Fire extinguishers
• 360 degrees CCTV coverage of storage area & door with 90 days backup
• Fire Alarm System

3 levels of security to prevent unauthorized entry and tampering 

• Three-layered security including combination of physical and electronic access control
• Biometric access control
• Entry/Exit CCTV coverage at door with 90 days backup

1 shelving feature thatʼs mobile

• High-density mobile storage and shelving system

5 practices in operations to ensure smooth storage and retrieval

• Specially trained team
• Top-of-the-line document software – E index and OʼNeil
• Tracking via Portable Desktop Terminal
• Barcode based tracking
• File-level inventory

SERVICES

Shield Storage Services: Managing and protecting your records in metal cartons that offer higher sense of safety and security for your valuable assets along with ensuring that the quality of documents remains intact.

Shield Plus Storage Services: Specialised storage in metal cartons and compactors offering climate controlled specifications and fire resistant walls. This also ensures that the quality of documents remain intact.